State employees who travel on state business are required to reserve and cancel car rentals through the State Travel Office.
The State has car rental contracts with Enterprise Rent-A-Car, Hertz, and National.
You may view the actual state contract with each company by clicking on the agency below.
Fleet Reservations via Motor Pool utilizing Enterprise
Travelers are encouraged to sign up with these express service programs, which eliminates or greatly reduces the amount of time spent waiting to pick up a car at the airport. There is no cost to sign up for these programs.
Express service programs allow travelers to save time and get on the road quickly without the lines and paperwork. When you complete an on-line profile, you will receive an ID number at the conclusion of the process. You should provide your ID Number to the State Travel Office so the agents can add the number to your Traveler Profile. Be sure to use your ID number to book your car rental reservations only through the State Travel Office.
The Hertz and National websites provide an on-line enrollment form and information on program details.
Enterprise, Hertz, and National all provide full insurance coverage for travel within the 50 states and the District of Columbia. Do not take out additional insurance if you are traveling only in the U.S. Additional insurance is not needed and will not be reimbursed.
The insurance provides primary liability coverage of $100,000 bodily injury per person; $1,000,000 maximum bodily injury per occurrence; and $25,000 property damage per occurrence. It also provides full collision/loss damage waiver (LDW). However, the insurance does not cover items left in the rental cars.
If you rent a vehicle outside the 50 United States, insurance is only included in the contract rate with National. Deductibles apply, please contact State Travel for details.